Lead transition window

• [ ] Get outgoing lead to update the role description
• [ ] Put out the application form
• [ ] Setting up interview times and interview panels
  • [ ] Talk with the leads team to figure the interview panel (max 4 interviewers including you)
  • [ ] Use a when2meet or lettucemeet to figure out timeslots that all the inteviewers are available for the interview (each interview slot is ~45 minutes)
• [ ] Prepare interview questions
  • [ ] Make sure the outgoing lead adds 2-3 subsystem specific technical questions
• [ ] Scheduling and doing the interviews
  • [ ] Look at the responses to the applications, and send emails to each eligible applicant inviting them to an interview
    • [ ] Link to your calendly
    • [ ] Reschedule as needed
    • [ ] Send an email confirming the interview date, time and link for each candidate
• [ ] Doing the interview
  • [ ] Have all interviewers join 5-10 minutes ahead to prepare
  • [ ] Debriefing and making a decision
    • [ ] Try to come to a decision within the panel
    • [ ] If a decision can’t be made, bring a summary of finalist candidates to following leads meeting to discuss; Make a decision by the end of leads
• [ ] Send debrief emails (let the selected candidate know they were chosen, and give feedback/encouragement to those that were not)

Mentorship Program

• [ ] Adding all mentors that signed up to the #mentorship channel
• [ ] Scheduling the first mentorship sync up (suggested: First on Saturday August 20, 1:30-2 in BA2145 + discord)

Recruitment timeline

Note: Recruitment only happens for one week per semester open for 1 week.

Fall Semester Kick-off:

1. Fall Semester Kick-off
2. Demo day (Fall Aug 14)
   1. 1 hour of presentation
   2. 2 hours of walking around meeting with the systems
3. Have a few mentorship meetings
4. Fall Clubs fairs (people can sign up for the UTAT mailing list)
5. UTAT wide kickoff (Let Jeremy know what our SS specific ‘kickoff’ or recruitment event)