Grants

Funding Source	Link	Type	Amount	Opens	Deadline	Responsibility	Status/Notes
EngSoc	https://skule.ca/finances/conferences.html	Group	$5,000	May 31	N/A	@Ksenya will do after April 15	Applied ✅
CSA	https://www.asc-csa.gc.ca/eng/funding-programs/funding-opportunities/ao/2023-canadian-student-participation-in-space-conferences-and-training-events.asp	Individual	Up to $5,000	Open	May 7, 1:00 PM (ET)	Everyone who can	Not applied. Needs prof reference letter
UTSC	https://www.utsc.utoronto.ca/studentexperience/conference-and-research-travel-fund	Individual	Up to $2,000	Possibly closed		UTSC students @Anonymous	Not applied; waiting until next cycle for reimbursement
SGS	https://www.sgs.utoronto.ca/awards/sgs-conference-grant/	Individual	Registration fee	Soon??			Waiting to open
ASSU	https://assu.ca/wp/services-resources/assu-travel-grant/	Individual	Max $250	2024 form open		Artsci students @Anonymous	Tomi Applied ✅
SmallSat	https://smallsat.org/students/student-travel-award/	Individual	“travel reimbursements”	Closed - decisions out	May 14	EVERYONE	Applied ✅ MARIO GOT!!!!!!!

Recommendation Letter Options

Dean Yip (@Sakeena Qureshi?)
Dr Chen (@Iliya Shofman knows, @Ksenya could email)
Sean(?) (ground station)

Reimbursement Guidelines (to be finalized before August 2025)

Options:

Everyone affiliated with Space Systems gets reimbursed the same dollar amount, as much as possible. All funding sources are pooled.
- Pros: easy, equal
- Cons: money goes to former members
Everyone who is an active member of the team gets reimbursed the same dollar amount, as much as possible. All funding sources are pooled.
- Pros: easy, equal
- Cons: folks with higher effort towards conference material or funding not prioritized
Everyone who directly contributed to one of the papers/poster/talk is reimbursed as much as possible, the same dollar amount. Any leftover value is evenly distributed amongst all other active members of Space Systems.
- Pros: prioritizes paper contributors.
- Cons: leaves out multiple active members, contributing to the team in other capacity
People who received grants they individually applied for are fully reimbursed the value of said grant. All members, via mechanisms 1, 2, or 3, are reimbursed as much as possible, an equal dollar amount. Any leftover individual grant money (if the individual is now 100% reimbursed) is evenly distributed amongst all remaining members.
- Pros: recognizes efforts of those who applied for individual grants.
- Cons: doesn't uphold team culture as much. neglects effort of individuals who applied for group grants. results in highly disproportional reimbursements.
Some combination of the above, using percentages. Options:
1. Those not directly contributing to paper receive some percentage of reimbursement value that contributors do.
2. Those who applied for and received an individual grant are entitled to some percentage of its value. The remaining value is equally distributed amongst others, by corresponding mechanism.

Clearly, there are two questions to answer:

How are funds distributed between paper contributors and non-contributors?
How are individual grants distributed?